Dorsett Kuala Lumpur is located in the heart of Kuala Lumpur's Golden Triangle, a stone's throw away from Malaysia's finest shopping malls, eateries, tourist and entertainment spots.
Accounts Assistant 2018-10-25
To process all invoices received from suppliers. The process involves mainly the matching of invoice, delivery notes/order and purchase orders, credit and debit notes.
(a) To check all bills and invoices are correct in pricing and quantity.
(b) To ensure that the delivery notes/order and invoice ties in with the purchase orders in pricing and quantity.
Batching of invoices for posting into GL-Accounts payable.
Supervising of coding of invoices.
All matched invoices have to be filed by month and alphabetically. Filing of invoices is the responsibility of the Accounts Payable.
Discrepancies have to be sorted out with the Receiver, Store Clerks or Purchasing before payment is made.
Reconciliation of suppliers statements, utility bills, telephone bill, contracts (ensure that invoices are established according to the terms of the contracts).
To handle all suppliers queries with regards to payments.
Raising/preparing of the monthly Payable Voucher for each supplier for all invoices according to payment cycle and credit terms after closing.
Priorities supplier which offer cash discount.
Once printed the Accounts Payable is responsible for matching and attaching the supporting documentation (invoices, purchase orders, delivery order) with the cheques.
Once signed, A/P will post the cheques.
Allocate fund and inform supplier of their payment. Ensure utilities and statutory payments are settled on time without bypass dateline.
The A/P must set up and maintain an appropriate system for filing paid invoices. (Alphabetically by period).
Assists in stock count and receiving.
To perform all other duties than the above requested by the Hotel’s Management, the Company and/or his/her direct Superior.
The Receiver will have to be on duty at the receiving bay, checkpoint. He/she will have to accept all goods and items.
To check the quality and quantity of goods and items received. Chef or his assistance, Food & Beverage Manager or F&B staff will be called in if further assurance of specifications is required.
To check goods received against the Purchase Order or Market List. The measurement may be in kilo, no, packets depending on what was stated in the Market List or Purchase Order and Invoice.
To place the “Received” stamp with date on the Delivery Order and Invoice or Goods Received Notes. The rubber stamp to be kept in control all the time, suppliers must have no access to it. Sign on the Delivery Orders or Goods Received Notes.
To segregate goods received between the kitchen, by outlets, general store and beverage store.
To check goods and items for spoilage, spillage, vaporization and the condition of the packing.
To allow the quality and standard to be determined by the Chef:
(a) Key in all invoices receives on the day in stock system. Check thoroughly before posting.
(b) To prepare a receiving report, which state the supplier, amount and category of goods (food, beverage, chemical, engineering etc.) must be done by the end of the day.
Rejection of goods is responsibility of the Receiver who has full authorization in rejecting goods not up to expectations. Adjustment then has to be made on the Invoice or Delivery Order.
To attach all invoices or delivery orders to the market list purchase orders. Then to be submitted to the Accounts Department.
Ensure stock count is done monthly for the store:
(a) Dry store
(b) Beverage store
(c) General store
All the stores stated must be well kept, clean and tidy.
Stock must be placed on shelving on pallet about the ground.
Ensure stock management is carried out correctly in accordance to policies and procedures.
Stocks are the assets of the hotel which need to be well protected from spoilage, obsolescence and theft.
Any shortages of stock have to be investigated and report to management immediately.
To perform all other duties than the above requested by the Management, the Company and his/her direct Superior.